Office Administrator

It’s more than what you do: it’s how you do it. That’s why O’Melveny is counsel of choice to an ever-expanding list of market leaders. Opportunity at O’Melveny means working alongside dynamic and team-oriented colleagues on evolving legal and business issues and opportunities for prominent clients around the world. It’s a place to build a rewarding career by tackling new challenges; being appreciated, included, and supported; and creating lasting connections.

With approximately 800 lawyers on three continents, more than 80 practice and industry service areas, and strong cultural ties to all of our locations, O’Melveny is a global law firm with a local feel. At our core, you’ll find a dedication to excellence, a drive to lead and innovate, and a deep sense of civic responsibility.

So, tell us. What do you want to achieve? Visit us at www.omm.com; learn more in our firm at-a-glance; and find us on LinkedIn, Facebook, Instagram, and YouTube.

O'Melveny has an immediate opening for an Office Administrator in our Washington, DC office. This is a senior leadership position, which reports directly to the Director of Operations.

The salary range in DC for this role is $175,000 - $250,000 and represents the firm’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, and location.

Responsibilities include:

• Establishes a leadership presence that embodies our Firm’s Service Excellence Standards, incorporating change management as part of the forward thinking culture of the office.
• Collaborates with senior leadership colleagues on firmwide initiatives aimed at the continuous pursuit of delivering on O’Melveny’s brand promise to help our clients achieve their most important business goals by taking leadership on certain key projects.
• Supports projects and programs in the office to include IT projects, HR and client events, etc.
• Provides HR management on recurring events to include secretarial assignments, new employee orientation, performance evaluations, and compensation planning processes for business professionals.
• Manages core office operations team including the Office Coordinator and Facilities Manager.
• Directs, manages, and oversees the daily operations of the office to ensure efficient delivery of services to all personnel.
• Collaborates on space planning to include layout, plan review, construction RFPs, and construction management. Works with the firmwide real estate team regarding the purchase of office furniture, furnishings, and equipment as necessary. Serves as liaison to building management and engineering.
• Oversees Assistants to ensure the delivery of timely, high quality administrative services to our attorneys and business professionals.
• Prepares, analyzes, and maintains accurate operating and capital budgets for all areas of responsibility.
• Reviews budgets, invoices, vendor payments, etc., on a regular basis to ensure adherence to budget and prepares variance analyses and explanations when necessary.

Qualifications:

• A minimum of 5-7 years’ experience as an Office Administrator or senior-level business manager, preferably in a legal or professional services firm.
• A bachelor’s degree preferred or equivalent work experience.
• Demonstrated track record of progressive human resources or administrative management success with growing organizations.
• Proven leadership and management skills and a demonstrated ability to successfully implement ideas and positively impact change.
• Experience with facilities management to include design, construction, contract negotiations, and project management a plus.
• Knowledge of basic accounting principles, including budget management, required.
• Strong communication (written and verbal), problem solving, leadership and diplomacy skills that allow for successful interactions with attorneys, business professionals and vendors on a regular basis.
• Strong relationship and team-building skills.
• Excellent organizational and project management skills.
• Ability to make sound business decisions.
• Proficient knowledge of Microsoft Office Suite.

We offer an excellent salary and benefits package.  For more information, or to be considered for this position, please apply online at www.omm.com.  Response will be given to candidates who closely meet our qualifications.  EOE M/F/D/V.   No phone inquiries please.