Executive Assistant (Northern Virginia Office)
POSITION SUMMARY
We are seeking a highly motivated and experienced Legal Executive Assistant to provide comprehensive administrative and legal support to two partners in our dynamic law firm. The ideal candidate will be a proactive, detail-oriented individual with a strong work ethic and excellent communication skills. This is an excellent opportunity to work closely with leading attorneys and contribute to the success of our firm. This is a Hybrid opportunity with requirements to work onsite in the Firm's Northern Virginia Office 3-4 days per week to oversee the office operation.
Key Responsibilities:
- Manage and maintain the attorneys’ calendars, schedule appointments, and coordinate meetings.
- Prepare and organize legal documents, including correspondence, pleadings, and presentations.
- Coordinate travel arrangements and itineraries.
- Communicate with clients and other stakeholders on behalf of the attorney.
- Maintain and organize electronic and paper files.
- Track deadlines and manage case-related information.
- Handle confidential information with discretion and professionalism.
- Provide general administrative support to the attorneys as needed.
- May involve other duties as assigned.
Qualifications:
- Bachelor's degree preferred.
- Minimum of 5 years of experience as a legal assistant or executive assistant in a law firm setting supporting key firm leaders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, communication, and interpersonal skills.
- Strong attention to detail and accuracy.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Ability to work independently and as part of a team.
- Knowledge of legal terminology and procedures.
KNOWLEDGE, SKILLS, AND ABILITIES
- Maintain the highest level of discretion and confidentiality
- Ability to exercise appropriate judgment in all matters
- Excellent written and oral communication skills
- Critical thinker, with excellent analytical abilities essential
- Proficient computer / office productivity software skills
- Ability to function in a high energy fast paced environment
- Ability to work effectively in a culturally diverse work group
- Ability to maintain an atmosphere where team spirit thrives on cooperation, trust, and empowerment
- Ability to maintain thorough and open communication - whether the information is positive or constructive
- Ability to discern when and to whom information obtained should be disseminated
- Ability to improve quality, cost, delivery, and productivity through continuous improvement activities
- Flexibility to work onsite in the Firm’s Virginia offices 2-3 days per week
- May require domestic travel for project related assignments on an irregular basis
- Position will require the ability for the employee to adjust their work schedule to adapt to Partners’ demanding schedules and support needs throughout the year
PHYSICAL REQUIREMENTS
- Includes but is not limited to listening, talking, concentrating, standing, sitting, bending and reaching
- Occasionally lifts objects weighing up to 10 pounds
- Frequently reaches and grasps with arms and hands; occasionally stoops and bends; must have manual dexterity
- Ability to closely examine and inspect materials
- Ability to travel as needed
- Frequently uses a keyboard to enter or transform words or data
- Work is performed in a normal office environment where there are few physical discomforts due to dust, dirt, and noise
The Firm offers a competitive salary and benefits package including health, dental, vision, 401k, FTO, and other benefits.
Please Note:
This job description sets forth the job’s principal duties, responsibilities, and requirements; however, it should not be construed as an exhaustive statement. Unless they begin with the word “may,” the essential duties, tasks, and responsibilities described above are “essential functions’” of the job, as defined by the Americans with Disabilities Act.
Redgrave LLP is an Equal Opportunity Employer
